In light of the ongoing concerns over in-person meetings, many board members of nonprofit organizations embrace hybrid meeting alternatives. It is essential for the boards that decide to stick to using a hybrid model in the long haul to put a premium on participation and to offer high-quality virtual experiences to their attendees. Here are some tips for achieving this:
Begin the meeting with games for ice-breakers or check-ins. This helps attendees to connect over their screens, and feel like they’re part of the same conversation.
Make use of a video conferencing software that provides more than audio and meeting tools. Look for software with accessibility features like text-to-speech or dyslexia-friendly fonts so that everyone who attends of your meeting are able to participate without barriers.
Consider using a digital shared whiteboard software like Mural or Miro to allow participants in person and remotely to collaborate in real-time during the meeting. This will allow everyone to communicate with each other, work together and create documentation that will make an asynchronous follow-up process much more efficient.
When you’re working on the subject, set time limits for comments from both remote and in-person attendees to avoid straying off-topic or focusing too much on one topic. This will also aid in keeping meetings on track and productive. To get the best results, it’s crucial for the chair of the board to be active during the meeting and to encourage participation from all attendees. The chair should actively solicit feedback and communicate with the group, especially people who are more introverted to ensure that everyone is heard.
https://itsboardroom.com/data-room-for-business-deals-and-how-to-operate-with-it/