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A virtual data room (VDR) is an online repository for storing and sharing confidential documents. It’s an excellent tool to aid in complex business processes that require the disclosure of sensitive information to third parties that are not within the firewall of the company.
VDRs are typically employed in M&A, however they are an effective tool in any scenario where you have to share large volumes of private documentation with outside stakeholders. VDRs let you keep control over the contents and prevent leaks, even when your documents are reviewed by multiple parties at the same time.
Look for a VDR that has a track record of success in providing secure document sharing for clients in your industry. Also, check if they offer a no-cost trial that allows you to test the system with your potential partners prior to signing to a service contract.
In addition, to the array of file formats supported by a VDR, look for an option that offers customizable permission settings such as watermarking, access control, and other security measures. You should also be able remove access remotely for digital rights management.
Most VDR providers offer an FAQ section where customers can ask questions and receive quick responses from support experts. Some providers also offer an expert team for specific industries. They will help you get the most from your VDR. It is important to select a VDR service provider that provides 24/7 assistance via chat, phone and email.